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Scanning Tips

• Use 200dpi for scanning documents.
• Set image type to Black and White Bitmap, text (image only), or line art.
• Do not use OCR or Textbridge, these options scan the doucment for altering or word processing. For filing purposes, we need only an image of the document.
• Use Black ink if possible. Blue ink and pencil do not scan well. If necessary, make a copy of the document before scanning it, and darken it with the copy machine settings.
• For large documents, where only the last page has a signature, consider converting the document to pdf in your wordprocessor and only scanning the signature page. Use Adobe Acrobat Writer to combine the two pdf files.
• Request depositions on floppy disk and convert them to pdf using a word processor.
• Use Adobe Acrobat Writer software on the scanning computer to simplify the scanning process. Scan documents directly into Adobe by clicking File...Import...Scan on the menu bar. (Note: you can still use pdfFactory on other computers to convert word processed documents)
• Check the size of the scanned document before uploading it to CM/ECF. The size limit is 2MB per document. To check the file size, locate the file Windows Explorer, right click on the file and choose Properties.
• Estimated number of pages in 2MB scanned document
  • Plain text, correspondence, pleadings, etc.                   30-40 pages
  • Tables, charts, extensive graphics                                10-15 pages
  • Condensed transcripts                                                 10-12 pages
• If a scanned document is larger than 2MB, use Adobe Acrobat Writer to extract pages from the document to a separate file. Or use pdfFactory to print the pages to two separate files. This prevents re-scanning the document.